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Case Study: Event platform for indie organizers across Europe

We developed a web and mobile platform that helps indie organizers create, plan, promote, and run small cultural events. The system includes venue search, guest invites, push/email notifications, ticketing with EU payments, and post-event feedback.

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post-event feedback completion rate

reduction in event setup time

Project details:

About the Client:

The Client, a Berlin-based startup, noticed that indie event creators were juggling 4–5 tools just to host a single event: spreadsheets, ticketing links, email blasts, calendar invites. Most platforms focused on massive events, not 60-person poetry nights or 120-ticket jazz shows. They wanted to help creators spend less time organizing and more time building communities.

Location: Germany

Industry: Event tech

Team size: 7 specialists (1 PM, 1 BA, 2 developers (React, Flutter), 1 UI/UX, 1 QA, 1 DevOps)

Project duration: 5.5 months

Business challenge

To build a simple yet powerful platform for small cultural event organizers to:

find venues;
set up and promote events;
sell tickets via EU-friendly payments;
keep in touch with guests before and after.

Our solution

We kicked off with research: we interviewed 6 indie organizers across Germany and Poland. Everyone said the same thing: “I just want to create the event, invite people, and know how many are coming.” That became the blueprint. We designed a clean dashboard where organizers see all their events, ticket sales, and quick actions.

The event creation wizard supports uploading a poster, choosing a venue from a filtered list, adding time, description, and ticket price. With Stripe integration, payouts go straight to their account. For attendees, the process is just as simple: one link → see the event → buy the ticket → get reminders.

Key functionality that ties it all together

The ability to search for venues based on real-time filters like capacity, price, and location became the backbone of the system. It helped organizers focus on the creative part of event planning instead of logistics, and ensured a seamless match between event format and available space.

Additional functionalities:

Event cloning for fast setup of recurring events
Guest list management with friend invites and RSVPs
Feedback forms to gather post-event impressions
QR-based ticketing with mobile-first check-in
Mobile + web interfaces
Three user roles: organizers, venue partners, and event visitors
Mobile and web interfaces with synced functionality.

The result is a user-friendly web app that offers engineers efficient structural analysis and actionable insights.

Business value

Before:

Organizers had to juggle multiple tools (emails, spreadsheets, calendar apps, ticketing plugins).
Finding and booking venues was a manual and slow process.
Ticket revenue was delayed or required the setting up of payment systems manually.
Post-event feedback was rarely collected due to missing tools.

After:

Organizers manage the full event lifecycle in one dashboard, cutting event setup time by 40% compared to juggling 4–5 separate tools.
Venues are found and booked in minutes through real-time capacity and price filters, removing the manual back-and-forth that delayed event creation.
Stripe-powered payouts land automatically in the organizer’s account at ticket purchase, eliminating manual payment setup entirely.
Post-event feedback forms reach every attendee in one click, with 54% completing them — giving organizers structured insights after every event.