Event management platform for indie organizers in EU
We developed a web and mobile platform that helps indie organizers create, plan, promote, and run small cultural events. The system includes venue search, guest invites, push/email notifications, ticketing with EU payments, and post-event feedback.
Project details:
About the Client:
The Client, a Berlin-based startup, noticed that indie event creators were juggling 4–5 tools just to host a single event: spreadsheets, ticketing links, email blasts, calendar invites. Most platforms focused on massive events, not 60-person poetry nights or 120-ticket jazz shows. They wanted to help creators spend less time organizing and more time building communities.
Location: Germany
Industry: Event tech
Team size: 7 specialists (1 PM, 1 BA, 2 developers (React, Flutter), 1 UI/UX, 1 QA, 1 DevOps)
Project duration: 5.5 months
Business сhallenge
To build a simple yet powerful platform for small cultural event organizers to:
- find venues;
- set up and promote events;
- sell tickets via EU-friendly payments;
- keep in touch with guests before and after.
Our solution
We kicked off with research: we interviewed 6 indie organizers across Germany and Poland. Everyone said the same thing: “I just want to create the event, invite people, and know how many are coming.” That became the blueprint. We designed a clean dashboard where organizers see all their events, ticket sales, and quick actions.
The event creation wizard supports uploading a poster, choosing a venue from a filtered list, adding time, description, and ticket price. With Stripe integration, payouts go straight to their account. For attendees, the process is just as simple: one link → see the event → buy the ticket → get reminders.
Key functionality that ties it all together
The ability to search for venues based on real-time filters like capacity, price, and location became the backbone of the system. It helped organizers focus on the creative part of event planning instead of logistics, and ensured a seamless match between event format and available space.
Additional functionalities:
- Password recovery and account restoration.
- Calculation records management with project history for future reference.
- Ability to alter measurement units.
- New records created when editing projects, maintaining a full calculation history for comparison.
The result is a user-friendly web app that offers engineers efficient structural analysis and actionable insights.
Business value
Before:
- Organizers had to juggle multiple tools (emails, spreadsheets, calendar apps, ticketing plugins).
- Finding and booking venues was a manual and slow process.
- Ticket revenue was delayed or required the setting up of payment systems manually.
- Post-event feedback was rarely collected due to missing tools.
After:
- Organizers run the full event lifecycle in one place: from planning to ticketing to feedback.
- Venues are easily searchable and bookable with filters.
- Stripe integration ensures automatic payouts and hassle-free finances.
- Post-event forms and ratings are sent with one click, encouraging attendees to leave them.
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